ERP Solutions - Remote Office Solution (ROS)
Many companies and corporations face the six major problems during the process of computerization:
- Workstations often encounter malfunctioning or network failures, causing damage or loss of data on the server.
- Bottle necks in network traffic due to the large amount of workstations online simultaneously, diminishing efficiency.
- Upgrading for each workstation, which increases investment and setup costs.
- Outdoor management levels facing difficulties in managing and observing company status and difficulties in obtaining the most updated information instantly.
- Wide Area Networks (WAN) not being able to gain access to the headquarters' system in Local Area Networks (LAN), forcing companies to setup a separate server and system, causing separated data and difficulty in management and maintenance.
- Workstation and network security problems existing in both online and offline situations, forcing companies to operate in a dissatisfied way.
Remote Office Solution (ROS) provides a new concept in information and resource management.
The main applications, the server and the database all concentrate in the headquarters, and remote offices only needs to have any kind of connection, such as a telephone line, broadband or a lease line, connecting to the local Internet Service Provider (ISP), in order to perform Online Operations. Each workstation will then become Thin Clients (with low system requirements), and can operate by connecting to the headquarters' server. Such a setup enables companies to control costs more effectively, and maximize efficiency and productivity in the long-run.
Below are the six major characteristics of Remote Office Solution (ROS):
- Protecting Data Damages Due To Computer Malfunction and Network Failure
In traditional networks, if any workstation encounters malfunction or network failure, the consequences are unpredictable and may cause damage or loss of data. Our concept of Thin Clients provides a means of protection.
For example, a company sets her server in Hong Kong, and if a branch office in another location encounters a power failure, the system in the headquarters (Hong Kong) is not affected and continues to operate. The server then recognizes the malfunctioning branch office user as in Waiting Mode. Once power resumes in the branch office and the user enters the system again, it continues to work where it had left off. This is because the real data has never left the server. Unsaved work resides in the server's RAM, while saved data resides in the server’s fixed memory.
- Diminishing Network Traffic
All calculations and tasks are done by the server. This minimizes data transfer between connections to the ultimate minimum, reducing network traffic and enhancing network performance. Bottle necks are the thing of the past, and remote offices and outdoor staffs can easily access the company system via any simple internet connection of a Lease Line connection. This true Online Operation helps you minimize operation costs and maximize efficiency.
- Low system requirements of Workstations
The workstation only needs to send user input and to display the resulting screen, avoiding unnecessary workstation upgrades, lowering the amount of investment on hardware. Save your money in the best imaginable way.
- Online Operation
Remote offices and outdoor staff can easily access the company system via any simple connection, such as a telephone line or a broadband connection provided by local ISPs. In addition, with a large amount of workstation, there is also an option of using Virtual Private Network (VPN), Lease Line or IPLC. Such guaranteed bandwidth ensures network speed performances and operation efficiency.
- Saving System Maintenance Resources
In traditional client/server systems, software upgrades and system maintenance are applied per workstation within the Wide Area Network (WAN). This requires an enormous amount of human and material resources. Our Remote Office Solution only requires a single upgrade of the main application, which resides only in the server. This unified system helps you save an enormous time and cost of maintenance and human resources.
- Maximum Data Security and Encryption
By using Thin Clients, all data including its operations reside in the server. Thin Clients only display a resulting screen, and each single input is sent instantly to the server. No data resides on Thin Client workstations. All you need is to provide a means of protection and backup for the server. In addition, communications from Thin Client workstations, online or offline, uses the highest possible 128 bit standard RC4 encryption. All data are required to be analyzed, encrypted, authenticated and re-structured before use. This mechanism prevents unauthorized access or leakage of confidential data.
Besides the above characteristics, corporations can implement the following eight additional systems, to better enhance the Remote Office Solution:
- Enterprise Resources Planning (ERP)
Includes accounting, sales, purchasing, stocks, manufacturing and salary management. Optimize the performance of your remote offices by combining your workflow with our CLASSIC Thin Client Edition.
- Remote Print System
Any workstation can access the headquarters' ERP systems, applications or resources via ROS, and can gain access to headquarter printers directly.
- Voice/Fax Over IP - VoIP/FoIP
Remote offices or workstations only requires a network telephone and VoIP Gateway, in order to connect to PBX, Keyline, PSTN, fax machines or telephones, via an internet connection or an IP VPN connection to overseas and local offices. Offices are closely connected, and can now communicate globally while saving costs for long distance phone calls.
- Video Conference
With a basic installation of network digital video cameras, remote offices and workstations can perform video conferences with overseas or local companies via internet connection or IP VPN connections.
- Central Fax Server
Remote offices can take advantage of a Central Fax Server implemented in the headquarter server, via ROS and internet connections, to transfer the fax to headquarters, other remote offices and locations, then send the fax locally. Long distance faxes are no longer needed, and you can even monitor, manage and control incoming and outgoing fax messages.
- Central Mail Server
By setting up a Central Mail Server in the main or remote offices, there is no longer a need to setup individual mail servers for each locations. All incoming and outgoing mails can be automatically logged in a log file, providing you a means of monitoring and controlling mail activities, and prevent abuses of mail services.
- Remote Video Monitoring System
Remote offices can install digital video transmitters, and with the help of internet connections, you can now easily monitor and record remotely.
- Network QoS - Quality of Service
Network QoS prevents network traffic overload by monitoring, analyzing and controlling network operations within any of the above seven systems. Your network performance can now be fully optimized.